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Board Meeting Highlights 6/12/18

Board Meeting Highlights

6/12/2018

Roll Call

Christina Ricordati, Eric Connor, Blake Harvey, Mary Win Connor, Kim Rostello, Shannon Wood, Kyra Tyler

Reading of Mission and Vision Statements

District 91 Mission Statement: Our mission, in partnership with home and community, is to educate each individual child in a safe and nurturing environment.

We will foster respect and self-worth, teach skills relevant to contemporary life, and promote academic success and creative expression.

We will encourage an appreciation of the rich cultural diversity of our community, and instill a sense of wonder for the future to enable our students to become lifelong learners and responsible citizens of the world.

District 91 Vision Statement: Forest Park Public School District 91 will be acknowledged by all as a safe, nurturing and diverse learning community that establishes the highest standards for innovation and continuous improvement to achieve excellence and global citizenship for each individual child.

Consent Agenda Items - All Consent Agenda Items were approved

  • Regular Meeting Minutes - May 10, 2018
  • Payrolls for June 15 and June 29, 2018
  • Financial Data as Provided by the Townships Treasurer’s Office
  • Destruction of Any Recorded Executive Session Minutes of November 2016
  • Personnel Items
    • Consider Recommendation to Accept the Resignation of a Bus Aide, Effective 5/14/2018
    • Consider Recommendation to Accept the Resignation of an Instructional Assistant at Betsy Ross School, Effective 8/1/2018
    • Consider Recommendation to Accept the Resignation of the Director of Innovative Instruction, Effective 6/30/2018
    • Consider Recommendation to Accept the Resignation of an Instructional Assistant at Betsy Ross School, Effective 8/1/2018
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Principal at Garfield School
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Principal at Field-Stevenson School
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Principal at Grant-White School
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Principal at Forest Park Middle School
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Assistant Principal at Forest Park Middle School
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Director of Special Education
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Assistant Director of Special Education
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Assistant Superintendent of Operations/CSBO
    • Consider Recommendation to Approve for FY2019 Compensation Rate for Speech/Language Contractual Services Provider
    • Consider Recommendation to Approve for FY2019 Compensation Rate for Bilingual Speech/Language Contractual Services Provider
    • Consider Recommendation to Approve FY2019 Compensation Rate for Physical Therapy Contractual Service Providers
    • Consider Recommendation to Approve Reemployment and FY2019 Compensation for Non-Certified Personnel
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Network Coordinator
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Superintendent of Buildings and Grounds
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Lead Custodian
    • Consider Recommendation to Approve FY2019 Employment Agreement for the Public Relations/Communications Manager
    • Consider Recommendation to Approve Employment of an ESY Summer School Teacher, Effective 6/4/2018-6/29/2018
    • Consider Recommendation to Approve Employment of a Special Education Teacher at Betsy Ross School for FY2018
    • Consider Recommendation to Approve Employment of an Art Teacher for Betsy Ross/Field-Stevenson Schools for FY2019
    • Consider Recommendation to Approve Employment of an Art Teacher at Forest Park Middle School for FY2019
    • Consider Recommendation to Approve Employment of a Special Education Teacher at Field-Stevenson for FY2019
    • Consider Recommendation to Approve Employment of an ESY Instructional Assistant, Effective 6/4/2018 - 6/29/2018
    • Consider Recommendation to Approve Employment of an Spanish Teacher at Forest Park Middle School for FY2019
    • Consider Recommendation to Approve Employment of a Special Education Teacher at Forest Park Middle School for FY2019

Closed Session Minutes of May 10, 2018 - The Closed Session Minutes of May 10, 2018 were approved.

PBIS Data Report

Julie Hantson, Assistant Director of Student Services gave the PBIS Data Report to the School Board. The PBIS Data Report is linked.

End of the Year Data Report

Dr. Cavallo presented the End of the Year Data Report to the Board. A detailed strategic plan update will be available on the website after the planning meeting on June 22. The End of the Year Report is linked.

Status of District Finances

On Monday, June 14, 2018, Governor Rauner signed the FY2019 State Budget into law after the Illinois General Assembly approved a state budget on Thursday 5/31/2018 that is balanced,

represents a full twelve month fiscal year (instead of as stop-gap measure with a shorter duration), and is ready to go into effect on the first day of the next fiscal year.

This budget fully funds the Evidence Based Funding Model for all Illinois school districts in FY2019, even though District 91 will only see a very slight revenue increase.

Also included in the legislation are several provisions that are specific to pension reform.

The first reduction to the cap on end of career salary increases from 6% to 3%. This will not affect any of our employees who will be retiring in each of the next three years.

The next provision (effective up to 6/30/2021) is a buyout for vested members who are inactive (no longer employed with a school district to receive creditable earnings) and may elect to receive a one-time, irrevocable cash payment in return for giving up any claim to later TRS pension benefits.

The last provision (also effective up to 6/30/2021) offers all retiring Tier 1 members the option to elect a one-time, irrevocable change in the Cost of Living Adjustment (COLA) to their pensions. A member could elect to give up the 3% compounding COLA in exchange for an accelerated lump sum pension benefit payment from the TRS that equals 70% of the estimated value of the future 3% COLAs, and the member would then accept a new 1.5% non-compounding COLA (calculated from the amount of their original pension).

FY2018 End of Year Financial Projection

As we approach the end of the fiscal year, a financial projection is produced to estimate what the district’s financial position will look like as of June 30, 2018. This projection incorporates actual, estimated and budgeted figures in one consolidated report.

The data in the projection linked reflect actual revenue and expenditures as of 4/30/2018 and 5/31/2018. Estimated expenditures figures are included for the month of June; this projection conservatively assumes no additional revenue is received after 5/31/2018. Budgeted fund balances are also included for a projected comparison of budget to actual financial performance.

Rates for Medical, Dental, Vision and Life Insurance Coverages - The rates for medical, dental, vision and life insurance coverages were approved.

On Monday, March 26, 2018, the District’s Joint Insurance Committee held its second meeting during the third fiscal quarter of FY2018. The following final renewal information was presented for medical insurance: HMO - 0.0% final renewal increase and PPOs - 2.9% final renewal increase.

These final renewal increases are attributed to improved claims experience across the entire Educational Benefit Cooperative (EBC) membership pool as reported at the annual membership meeting in March 2018.

The Blue Choice PPO (smaller network PPO) continues to have the highest employee participation compared to the other two plans offered by the district. This is attributed to the Health Reimbursement Account (HRA) that is attached to this plan. With the HRA, the district covers the out-of-pocket costs of coinsurance, deductibles and copays on behalf of the participants of this plan. Over these last three fiscal years, the cost of the HRA represents a consumption of over half of the total savings that the district accumulated during the last ten years of making adjustments to plan designs and changing carriers.

There are no renewal increases to the lines of coverage for dental, vision or life insurance.

Upon concluding its meeting on March 26, the recommendation from the Joint Insurance Committee is as follows: After completing a discussion in regard to possible plan design changes, there are no plan design changes being recommended for FY2019. In FY2019, the Join Insurance Committee will continue to monitor the utilization of the Health Reimbursement Account that is attached to the Blue Choice Small Network PPO, and will advise on any recommended plan design changes for that plan option, and/or the large network PPO and HMO plan options, and/or the dental plan options.

Resolution for the Health Care Account (HCA) Plan Document - The resolution for the Health Care Account (HCA) Plan Document was approved.

This is a routine item for approval by the School Board. The purpose for the Health Care Account (HCA) Plan Document is to ensure that District 91 is in compliance with Internal Revenue Service regulations in regards to offering a Health Care Account to employees.

The resolution and plan document are to meet the requirement for compliance. District 91 offers a Health Reimbursement Account (a type of Health Care Account) to employees who participate in the Blue Choice Select small network medical insurance plan option.

Representatives from the Arthur J. Gallagher Risk Management Company (the operator of the Education Benefit Cooperative of which District 91 is a member) contacted the district earlier this fiscal year to advise that the district needs a plan document for the Health Care Account to specifically address the issue of providing COBRA and eligible retiree participants access to the Health Care Account.

Property Tax Appeals Board (PTAB) Resolution for 2017 Assessment Appeals - The resolution for Property Tax Appeals Board (PTAB) was approved.

The Property Tax Appeals Board (PTAB) requires District 91 to approve a resolution appointing legal counsel to represent us for each year of assessment appeals. The Resolution (attached at the end of this document - pages 45 - 47) Authorizing Intervention In Proceeding Before the State Property Tax Appeal Board outlines this action. This resolution is procedural and precedes the outcome of assessment appeals that are filed with the Property Tax Appeals Board relevant to property assessed within District 91.

Contract Renewal Agreement for Vended Meals Food Service from Open Kitchens, Inc. - The contract renewal agreement for vended meals food services from Open Kitchens, Inc. for FY2019 was approved.

This is a routine item for approval by the School Board. District 91 re-bid its food service in late December 2015 - early January 2016. The outcome of that process resulted in Open Kitchens, Inc., being selected as the responsive bidder. The terms of the contract renewal as per ISBE stipulate that an annual food service contract must be either re-bid or renewed each year up to five years, upon which, the district must go out to bid even if the current vendor is selected at the conclusion of the bid process.
The contract agreement for FY2018 represents the following prices per meal: breakfast with milk at $1.46 and lunch with milk at $2.27. The contract renewal agreement represents the following increases per meal for breakfast and lunch: breakfast with milk at $1.50 and lunch with milk at $2.32.

Sales prices to students are presently $1.30 for breakfast and $2.25 for lunch (both prices include milk). An adjustment to the breakfast and lunch prices may be considered (and subsequently recommended to the School Board for approval) in future fiscal years as it has not been increased in over ten years.

The contract between Open Kitchens, Inc. and District 91 is attached at the end of this document - pages 48 - 54.

Proposal for the Ten Year Life Safety Survey from Wright & Company - The proposal for the ten year life safety survey from Wright & Company, not to exceed $46,000 was approved.

The Ten Year Life Safety Survey is performed once every ten years. This bid is for the surveying of our buildings, if anything is found that needs attention, there will be additional costs.

Illinois school districts are required to conduct a Life Safety Survey of all buildings and property every ten years. The purpose of this survey is to identify any deficiencies that may exist within buildings and/or property that represent non-compliance with the Illinois Life Safety Code for schools.

School districts typically engage their architectural services firm to conduct the Life Safety Survey. As such, Wight & Company, the district’s architectural services firm, was contacted in the early spring to initiate a discussion on having the Life Safety Survey conducted for District 91.

The last two Life Safety Surveys that were conducted in each of the previous two decades since 2007 were completed by a different architect. Wight & Company was approved as the district’s new architect in June 2013.

Upon approval, the Life Safety Survey would begin later this month and conclude in late December of this calendar year. It is tentatively planned that all necessary documentation will be provided by Wight & Company for approval at the Board of Education meeting in January 2019.

The contract between Wight & Company and District 91 is linked.

Renewal Proposal for Electronic Absence & Substitute Management, Electronic Time & Attendance, and Electronic Applicant Tracking from Frontline Education - The renewal proposal for electronic absence and substitute management, electronic time and attendance, and electronic applicant tracking from Frontline Education for $17,525.46 was approved.

Frontline Education developed an electronic employee attendance and automated substitute management application - previously known as Aesop - that District 91 began using in FY2011 in place of an employee substitute caller. The “Aesop” name was changed to Absence & Substitute Management a couple of years ago to more clearly define the electronic application’s purpose. Prior to FY2011, attendance for District 91 employees was tracked manually between employee substitute caller and the payroll manager at the district office.

In FY2015, District 91 began to use an electronic timesheet application known as VeriTime (it was recently renamed Time & Attendance) that was among the suite of Frontline Education products. VeriTime allows employees to enter their hourly extra duty time (or regular hourly time for lunchroom and/or bus monitors) into an electronic application instead of using paper timesheets. While using and electronic application requires some additional steps for employees to enter their time, and for electronic approval by their supervising principal, the application provides convenient reporting features to track hourly work time that is incurred by employees.

During (and prior to) FY2008, anyone interested in applying for a position to work in District 91 had to deliver their application material in-person or via mail service. In FY2009, the district began using an electronic employment application system known as Applitrack. At that time, Applitrack was an Illinois-based company used by over 400 school districts and was beginning to expand to school districts in other states. This application provides the convenience of a position applicant to “copy” their electronic application into any posting in another district that also uses Applitrack. Frontline Education purchased Applitrack in 2014 to expand its suite of product offerings to school districts throughout the United States; it also renames the application from Applitrack to Applicant Tracking.

These applications have assisted District 91 in streamlining employee attendance, substitute placement and management, the employment application process, and the recording of hourly work time with ultimately greater convenience for the users and the district as the employer.

Intergovernmental Agreement between Forest Park School District 91 and River Forest School District 90 to Provide Student Transportation Service to Soaring Eagles Academy - The intergovernmental agreement between Forest Park School District 91 and River Forest School District 90 to provide student transportation service to Soaring Eagles Academy was approved.

Soaring Eagle Academy, located in Lombard, is a day school that offers educational programming and services for children with Autism and related disorders for students between the ages of 3 to 21. District 91 has three students who attend Soaring Eagle Academy to receive programming and services that are more conducive to meeting the needs of these students than can be provided here in the district.

Last month, our bus driver, Ross Peterson, who transports our students to and from Soaring Eagle Academy every day, was provided a recognition plaque from their principal, Ms. Patti Marino, for his outstanding service with our students and their staff. Ross was also selected as the recipient of our Staff Spotlight for May 2018 (https://goo.gl/63P1wn).

Upon hearing about Ross’s great service during a meeting with Ms. Marino at Soaring Eagle Academy, Ms. Karen Boozell, the Director of Special Education at River Forest School District 90, reached out to our Director, Michelle Gossett, to inquire about the possibility of District 91 providing transportation for at least one of District 90’s students who also attends Soaring Eagle Academy.  

The reason for Ms. Boozell’s inquiry is because District 90 does not own its own fleet of buses and uses a vendor to provide student transportation services for the students who attend school at agencies outside of their district. A challenge that sometimes accompanies this arrangement is that the vendor may have to change drivers or bus assistants for any number of reasons, such as new route assignments or simply because of employee turnover. This can be disruptive and upsetting to the students who are being transported as their needs are supported by being present with the same adults on a consistent basis.

The attached intergovernmental agreement outlines the parameters of service to be provided to River Forest School District 90 in transporting any students to and from Soaring Eagle Academy. Please note the following important items that are stipulated in the agreement:

  • Transportation service will be provided at no charge
  • District 91 will furnish District 90 with a certificate of insurance that adds District 90 as an insured to the property/casualty, school board legal liability, and workers’ compensation lines of coverage maintained by District 91
  • If a one-to-one assistant is needed for any District 90 student(s), District 90 is responsible for hiring and employing the assistant as their employee
  • If District 91 is not in session for inclement weather (or other reason) and Soaring Eagle Academy is in session, District 90 will be notified as soon as reasonably possible and will be responsible for arranging transportation for its student(s)

The District 90 Board of Education must also approve this agreement; it is possible that there may be some minor revisions to this agreement upon their approval, in which case this agreement would be re-presented to the District 91 Board of Education (most likely in July 2018) for final amended approval.

FOIA Requests

Drey Smith requested 3 years of Board Minutes with the Board highlights and reasoning behind why certain Board Members were highlighted from 2007, 2008, 2009. The request was later revised to the first three months of Board minutes for 2007.

National Equity Project Training

The Administrative Cabinet is attending the National Equity Project intensive training from June 14 - 18 and will begin training staff upon their return.

Strategic Planning

The next strategic planning session is the morning of June 22, 2018.

Citizens’ Advisory Council/Community Engagement

Summer Hiatus - No May meeting due to State of the District Address.

Finance Committee

Next meeting is after the start of the next fiscal year (July 2018).

Meeting adjourned at 9:15 pm.

 

Full Board Highlights Document Linked